Onboarding
Turn your handbook into a guided first learning programme.
KaratuAI for organizations
Turn what you know into what your people can do.
Bring your knowledge. Build guided training. Give every participant a place to practise—and your team a clearer view of what comes next.
For companies, governments and NGOs. No card required for the pilot.
Your programme, in viewSample data
Learning workspace
People. Practice. Progress.
6Participants
4Have started
2Need a follow-up
Everyday digital safety
In progress Foundation cohort · Required training
01Participant 01Lesson completed
02Participant 02Not started
KKaratu admin assistantExample
“Who needs a follow-up this week?”
Two participants haven’t started. I can prepare an email reminder for your review.
Try the workflow In your workspace. Within reach on WhatsApp.
One connected learning journey.
From the knowledge you already have to the work you can review.
- 01
Your material
Manuals, policies and expertise
- 02
Guided learning
Lessons, explanation and practice
- 03
Visible progress
Activity, results and next steps
Workplace KaratuAI Agent
Learning intelligence,
connected to the work.
The questions your team asks can reveal where better support is needed. Connect selected Slack channels and approved documents. Karatu helps you find recurring questions, offer relevant guidance and prepare a useful next step.
- Help where work happensFind guidance from approved documents through Slack mentions.
- Choose a response that fitsA clearer process, an existing resource, a checklist or focused training.
- Keep people in the decisionReview the evidence, agree an owner and revisit the outcome.
K
Workplace KaratuAI AgentIllustrative example · Fictional conversations and documents
Selected Slack channel# onboarding
1
One conversation
New starters ask where to submit access requests.
2
A separate conversation
Another team asks who handles the same request.
Approved sourceOnboarding guide · Access requests
Proposed finding · For review
Make the first step easier to find.
The request route exists in the guide. A short checklist may help people find and use it.
Suggested response: documentationA team-level hypothesis from two conversations, with source evidence. Your team decides whether it fits.
Help in a selected channel# onboarding
A colleague asks
@Karatu Where should I send an access request?
KKaratuAI
These excerpts from your approved documents may help:
Submit access requests through the company helpdesk. Include the application name and the access you need.
Onboarding guide · Access requests
Your learning libraryThis policy is fictional. In the product, replies use relevant approved excerpts and acknowledge when reliable guidance is missing.
After a finding is validatedChecklist draft
Prepared for human review
Request the access you need.
- Name the application and access required.
- Submit the request through the company helpdesk.
- Keep the request reference for your follow-up.
- Owner
- Programme owner
- Review point
- After the next onboarding cohort
- What to compare
- Repeat access-request questions before and after rollout
Example plan. Review the draft before activating it. Your team sets the owner and review date, then records what happened. Comparison alone does not prove impact.
Confidential AI.
Access you choose.
Raw workplace content is processed through verified, encrypted confidential AI. Connect selected public Slack channels, choose approved documents and inform participating employees.
Team-level insightsNo individual employee scoringSlack connection and help setup required
Your admin assistant
From a request
to a reviewed next step.
Ask about your programme, prepare a course or follow up with your people. Your admin assistant brings the details together, with your approval before important changes go ahead.
What’s on your desk today?
You set the direction.
You approve the change.
KKaratu admin assistant
Interactive example Who hasn’t started our digital safety course?
Karatu
Two participants have no recorded start. Here’s a reminder you can review before anything is sent.
Email reminderAwaiting review
- Course
- Everyday digital safety
- Recipients
- Participant 02 and Participant 05
- Channel
Fictional data. This demo never sends messages or changes an account.
Ask. Review. Approve.
Editable course drafts
Programme briefings
Staff and group administration
Shared review with another admin
Connected through WhatsApp
Your programme.
Within reach.
Between meetings or away from your desk, continue with Karatu from your linked admin number. Ask for an update, share a source file or prepare your next task.
Get a recorded progress update and prepare a follow-up. Reminder emails still need your approval.
Your organization permissions still apply. Larger actions and shared reviews open in KaratuAI.
For linked organization administrators, where WhatsApp is configured. Voice transcription also requires setup.
K
KaratuAIYour linked admin assistant
Illustrative conversation
Give me a quick update on digital safety training.
4 of 6 participants have started.
2 have not started. Would you like to prepare an email reminder?
Prepare it for my review.
Reminder prepared
Review the recipients and message details before approving.
Continue your conversation
Same assistant. Same permission boundaries.
Space for every
“Can you explain that again?”
“Can you explain that again?”
For the people doing the learning
A classroom.
A patient guide.
A chance to try.
Your team’s experience goes beyond a list of assigned courses. Lessons, practice and support stay close to the work they’re learning to do.
- Training grounded in your materialBuild from manuals and policies, then review the lessons before sharing.
- Help inside the lessonStaff Lesson Chat explains assigned content and relevant learner-facing sources.
- Practice, feedback and another attemptGive people room to work through an idea and see where they need support.
Different missions. Shared possibilities.
Built around your people.
Start with the people you serve, the knowledge they need and the work you want them to practise.
For HR, learning and operations teams
Help the team you have take its next step.
Give new colleagues a consistent start. Bring policies to life through practice. Build training around the way your organization works.
Plan your first cohortUpskilling
Build learning around the practical needs of a team or department.
Policy and procedures
Help people practise applying guidance to everyday decisions.
Evidence for your next decision
See the progress.
See the next question.
Bring participation, learning records and assessment results into the same conversation. Decide where to offer support, revisit a topic or review someone’s work.
- Follow progress by programme and cohort
- Review assessment results alongside activity
- Keep certificates and downloadable reports in reach
Completion records activity. Assessment evidence shows what was checked; neither establishes lasting proficiency on its own.
Programme reviewSample data
Everyday digital safety
Foundation cohort · 6 participants
Completed the lesson2
In progress2
Not started2
Consider next
Ask the two participants who haven’t started what support they need.
Illustrative records, not customer outcomes or a live report.
Helpful intelligence.
Accountable decisions.
The right access
Organization and department boundaries keep work with the right people.
Clear approval
Review exact changes and recipients. Approve, cancel or bring in another eligible admin.
A visible record
See action results and partial failures in the activity history.
Start with one cohort
Make the next step
a practical one.
Bring a training goal, some source material and a first group of people. See how KaratuAI fits your programme before planning a wider rollout.
No card required for the organization pilot. Discuss scope and pricing with our team.
- 1
Choose the learning goal
Agree the cohort, material and what you’ll review.
- 2
Put it into practice
Set up your workspace, prepare training and invite your people.
- 3
Review the way forward
Use your own experience and recorded evidence to decide what comes next.
Let’s build your programme
A conversation around your people.
Tell us about your goals, your material and your first cohort. We’ll show you how KaratuAI could fit your programme.
- 1
Our team will follow up
With questions about your goals and participants.
- 2
A demo around your programme
Built around your sector and your content.
- 3
Agree the next step
Discuss scope, timeline, success measures and cost.
Can we use our own training material?
Yes. Bring manuals, policies or curriculum as PDF, DOCX, TXT or Markdown files, up to 8 MB each, or paste your source text. Review your drafts and lessons before publication and assignment.
How does the Workplace KaratuAI Agent help?
With a configured Slack connection, selected public channels and approved documents, the workplace agent can surface recurring team questions and help people find relevant guidance through mentions. Review proposed findings before preparing a checklist, FAQ, process improvement or suitable training draft. Raw workplace content uses confidential AI processing; insights are about team needs, without scoring individual employees.
What does the admin assistant help with?
The organization admin assistant can prepare course drafts, report recorded progress, prepare email reminders and help organize staff and groups. Important changes have an explicit preview and approval step. Available actions follow your account permissions.
Who uses the WhatsApp integration?
Linked organization administrators, where the service is configured. Use it for text requests, source documents and reviewed voice-note transcripts. Learner courses stay in KaratuAI; reminders and invitations from the admin workflow are delivered by email.
Will the agent act on a voice note immediately?
No. Where transcription is configured, it returns text for you to check and send as a request. Important actions still need approval. Larger previews and delegated reviews continue in the KaratuAI workspace.
Does course completion prove someone is ready?
Completion shows recorded activity. Review assessment evidence, the task and any recorded support alongside your own judgement. A certificate or one correct answer does not establish broad or lasting proficiency.
How do pilots, pricing and access work?
The organization pilot lasts seven days and starts without a card. Discuss participants, programme scope, WhatsApp setup and ongoing pricing with the team. Administrators and staff have separate sign-in and role-based access.